Office Manager

About pplwise pplwise is a recruiting consultancy for fast-growing technology companies across Europe. Through Recruiting as a Service and Executive Search, we fill key roles for our clients, from start-ups to publicly listed companies. We are filling this position for our client Filics.About our client: Filics Filics is reinventing intralogistics with autonomous mobile robots (AMRs) that change how material moves. Its double-runner system makes Filics the first and only AMR that can drive through load carriers such as Euro pallets. This breaks with forklift logic and sets a new standard for efficiency. Filics is a small, hands-on team that solves hard problems with engineering excellence. Leadership goes to those who take initiative and consistently deliver. As Office Manager (m/f/d) at Filics, you will turn the Munich office into a place where the whole team can do its best work.About the role This is an on-site role at the Filics office in Munich, where engineering, assembly and the rest of the team work side by side.The office is where the whole Filics team comes together. As the company grows, it needs someone who makes it run smoothly every day and shapes it into a place people enjoy working in. You'll own the office fully: you set up the routines, plan the improvements and make sure everything just works. You report to the VP Operations, work closely with HR, and are the first point of contact for the team, visitors and service providers.What you'll doOwn day-to-day office operations and set up routines that keep everything running smoothlyPlan and drive improvements to the office as the team growsManage the landlord, facility management and service providersKeep office supplies stocked and order what the team needsWelcome visitors, candidates and partners at the officeCoordinate incoming and outgoing office mail and parcelsSupport HR with scheduling meetings and interviews, and organize travel and transport for candidates and guestsPrepare the office side of onboarding for new joiners, such as workstations, keys and equipmentOrganize office activities and team events that bring people togetherAbout youExperience in office management or administration, ideally in a start-up or growing companyConfident with Microsoft OfficeFluent German and/or English, written and spokenStrong communication skills: you share information clearly and conciselyYou keep many tasks moving at once and prioritize wellYou take ownership and act on what needs doing without waiting to be askedA friendly, upbeat and welcoming mannerWhat Filics offersFull ownership of the office and the freedom to shape how it runsA central role in a small, high-caliber team building robots that change how material movesClose contact with every part of the company, from engineering to assemblyFast growth: you'll build up the office as the company scalesAn on-site role in MunichSound like you? Apply with your CV.Find Jobs in Germany on Arbeitnow