Meetings and Incentives Program Cooridnator

Job Title: Andavo Meetings & Incentives Program Coordinator Department: AMI Reports to: Beth Faller, Vice President AMI Location: Denver This position is accountable for a variety of administrative and program management tasks. You will support the AMI Meetings and Incentive Team by assisting with responsibilities listed below and additional tasks as needed. Responsibilities: Responsible for building and managing Cvent registration websites and mobile apps Shadow and assist AMI team as needed with rooming lists, transportation manifests, attendee registration, review registration websites, hotel BEOs and other planning responsibilities as needed. Create and/or assist in client proposals, site inspection agendas, budgets and program resumes as needed Support onsite program staff with printing and shipping needs Gain planning experience to manage limited-service programs and act as a secondary planner to Senior Program Managers Hotel and venue sourcing for small groups Manage hotel commission payments Manage Social Media platforms Participate in trainings to gain a high level of industry knowledge Attend industry events when applicable Maintain a positive attitude with clients, attendees and coworkers Ability to work on multiple programs simultaneously Generate reports and assist in accounting tasks Participate in client’s calls and manage agendas and meeting notes Requirements: 2+ years meetings industry experience Must have excellent oral and written communication skills Comfortable communicating with clients and being on camera for meetings as needed Proficient in Microsoft Outlook, Word, Excel, Power Point - Cvent Registration Software preferred Ability to stay organized and prioritize is essential Excellent attention to detail and grammar Ability to work both independently and in a team environment Comfortable adapting to change and working in a fast-paced environment that requires multi-tasking, flexibility and the ability to work effectively under pressure Self-motivated with a desire to positively contribute to the team Experienced in Social Media platforms Maintain a strong focus on customer service and a proactive, solution driven mentality Originally posted on Himalayas