Administrative Assistant (Transportation & Logistics) - PERMANENT DAYSHIFT, REMO

Category: Transportation Location: PERMANENT DAYSHIFT, REMOTE WFH -PHILIPPINES Job Title: Administrative Assistant (Transportation & Logistics)Job Type: Full-Time Company Background : AU Transportation & Logistics Working Hours : 11AM-7PM Sydneyt VA RATE : $8-9 per hour, 40 hours weekly Tentative Client Interview date : November 12 START ASAP Job Summary:We are seeking a detail-oriented and proactive Administrative Assistant to support daily operations within our transportation and logistics team. The ideal candidate will have strong organizational skills, experience in accounting and invoicing systems such as Xero and Invoice2go, and the ability to manage multiple tasks efficiently in a fast-paced environment. Key Responsibilities: Provide administrative support to the operations and logistics team Prepare, issue, and track invoices using Xero and Invoice2go Maintain accurate financial and operational records Coordinate schedules, bookings, and logistics documentation Assist with accounts receivable and follow up on outstanding payments Handle data entry, filing, and document management Communicate with clients, drivers, and vendors regarding documentation and billing Support compliance with transportation and logistics regulations Generate reports and assist in basic financial reconciliation Perform general office duties such as email management and correspondence Qualifications: Proven experience as an Administrative Assistant, preferably in transportation, logistics, or supply chain Hands-on experience with Xero (required) - has a customized platform Strong knowledge of invoicing, billing, and basic accounting principles Proficiency in Microsoft Office (Excel, Word, Outlook) or Google Workspace Excellent organizational and time management skills Strong attention to detail and accuracy Effective written and verbal communication skills Ability to work independently and handle multiple priorities Preferred Skills: Experience in freight, dispatch, or logistics coordination Familiarity with CRM or logistics management systems Basic understanding of bookkeeping and financial reporting Problem-solving mindset and ability to adapt quickly DetailsOriginally posted on Himalayas